INVITATION TO BIDDERS
Sealed bids for performing the Contract identified below will be received by the Passaic Valley Water Commission, at its offices located at 1525 Main Avenue, Clifton, New Jersey, on Tuesday, April 11, 2023 at 11:00 A.M., local time, at which time and place said bids will be publicly opened and read. No bids shall be received after the time designated in this Invitation to Bidders.
CONTRACT 23-V-13
FURNISH AND DELIVER LIQUID FERRIC SULFATE
Information and Instructions for Bidders, Specifications and other Contract Documents are available in electronic form by forwarding an e-mail request to lbresemann@pvwc.com. Each submission shall be provided on the standardized forms as supplied in the submission package and the said standardized forms shall not be modified or altered in any way.
Bidders shall comply with the requirements of the Local Public Contracts Law N.J.S.A. 40A;11-1 et. seq. as supplemented and amended; Disclosure Notice (P.L. 1977, c 33) N.J.S.A. 52:24.1 and Affirmative Action Requirements. (P.L. 1975 c 127) N.J.S.A. 10:5-32 in addition to other applicable State Laws. The bidder shall submit any questions regarding the bid documents by Tuesday, March 28, 2023 at 3:00 P.M. to the project representative listed in the bid documents.
Within the parameters established by governing law, the Commission reserves the right to reject any and all bids or to waive any minor informalities or irregularities in the Proposal received and to award the contract to the lowest responsible bidder. In all multiple item bids, the Commission reserves the right to award unit price items separately, in groups of any number of items, or award the entire contract to one bidder.
INFORMATION AND INSTRUCTIONS FOR BIDDERS
0.01 BID SUBMISSION
The “Bid Submission” means all of the documents submitted by the bidder in response to this Invitation to Bid, including all of the forms accompanying this Invitation to Bid which are paginated with the prefix “P-” and “FP-“. The bidder’s completed “Form of Proposal” shall be based upon the Bidding Documents and shall be made only upon the blank Form of Proposal herewith provided. The Form of Proposal shall not be changed. Every blank space for entries in the Form of Proposal shall be filled in and no alterations or interlineations shall be made thereto. Bidder is advised that except where specifically permitted otherwise by the Bidding Documents, Bidder shall complete all of the Commission’s forms included as part of the Bidding Documents. Failure to properly fill in and execute all of the Commission’s forms may result in rejection of the bid. Any bid Submission which attempts to modify, alter or otherwise change the specifications, and/or contract terms, shall be deemed non-conforming and rejected as required by law.
The term “Bidding Documents” refers to any one or more of the documents included with this Invitation to Bid, including but not limited to, the Advertisement for this Invitation to Bid, the Invitation to Bid, Information and Instructions for Bidders, the Form of Proposal, other forms required to be completed and submitted as part of the Bidder’s Bid Submission, the form of Contract to be issued upon award, the Supplementary Conditions (if any), General Conditions, Technical Specifications, Drawings, Appendices, any documents or specifications incorporated by reference in the aforementioned accompanying documents, and any Addenda to the Bidding Documents issued by the Commission prior to receipt of Bids. Any reference herein to “Bidding Documents” can refer to one, more than one, or all of the individual documents comprising the Bidding Documents.
The Bid Submission shall be submitted via paper copy together with a digital copy in PDF format on a USB flash drive using the file naming convention defined below. The Bid Submission shall be signed and enclosed in a sealed opaque envelope together with the flash drive and shall be plainly marked with the name and address of the bidder along with the name of the project: Contract No. 23-V-13 – <CONTRACT NAME> – Bidder Name. Submissions shall be hand-delivered between the hours of 8:30 A.M. and 4:30 P.M. or mailed by way of First Class Mail or overnight delivery service to the Commission’s office located at 1525 Main Avenue, Clifton, New Jersey 07011, attention Purchasing Department.
0.02 OTHER SELECTED DEFINITIONS
“Owner”, “Commission”, or “Contracting Unit” shall all refer to the Passaic Valley Water Commission, New Jersey. The Owner is also referred to herein as “PVWC”.
“Engineer” shall mean the Director of Engineering, Passaic Valley Water Commission or his duly authorized representative.
“Commission’s Representative” refers to a person serving as the Commission’s point-of-contact for certain specified purposes, including but not limited to coordinating site visits, pre-construction meetings, and the handling of questions relating to the Bidding Documents. For purposes of these Bidding Documents, the name and contact information of the Commission’s Representative is:
